Dental Accounting Service

Dental bookkeeping

By getting the right systems and reports in place we can measure how your practice is doing regularly and then work on increasing your profit. Keep in mind,  even though you have more funds coming in, that doesn’t necessarily mean the money is spendable. As a competent dentist, you can fill a cavity with flair and perform root canal with aplomb. But when it comes to immersing yourself in the labyrinth of bookkeeping activities, your confidence level could take a plunge. In addition to promoting accuracy, using the right technology should translate to fewer billable hours because it can save time.

One of the biggest and most important of those responsibilities is bookkeeping. It’s an essential part of running a successful dental practice. Some dentists “close the books” on their financial statements monthly. But no matter what schedule you choose, it’s still important to review your financial statements every month. Reconciliation is the process of comparing two sets of financial records to make sure that they’re correct.

Dental bookkeeping

For the majority of dental practices, the largest expenditure is employee payroll. When making a dental accounting entry, it’s easy for all of the numbers to start running together. Before you know it, there are transposed numbers or expenses recorded in the wrong place. That’s why it’s important to reconcile the financial details as you go. Without closing your books properly, it could result in mistakes and inaccurate depictions of how much profit or loss was experienced within one accounting period. To close your books properly, you’ll need to transfer journal entries to a general ledger account.

As such, information on this Site does NOT constitute professional accounting, tax or legal advice and should not be interpreted as such. As Jason often says, he can mow his own lawn and change his own oil, but he’d rather pay someone else to do it. Bookkeeping is a chore – some might actually enjoy it, but others might view it as something they’d rather hand off. However, if dental accounting is viewed as a chore by dentists, it happens to be WCG’s chosen profession. Bookkeepers are tasked with keeping accurate financial records. A high attention to detail is needed to ensure numbers are entered correctly, and the coding is just as accurate.

Most of her finance knowledge stems from her career as a Financial Consultant and Branch Manager at the 7th largest US bank. Combining business and personal transactions might not seem like a big deal until you have to sort through them. Mixing the two types of transactions makes the bookkeeping process much more difficult. Stays connected to QuickBooks Online to calculate practice overhead percentages as your dental practice bookkeeping is updated.

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Drill Down Solution offers a full suite of financial services that includes bookkeeping, accounting, and tax preparation. We have the expert team to help any dental business thrive, even under the current COVID-19 pandemic circumstances. We accomplish this result with a three-part system comprised of patient-experience excellence, financial focused operations, and accountability. It’s important to keep in mind that inaccurate bookkeeping practices will impact the profit and loss statement most of all. Inaccuracies can create a snowball effect with one missed transaction snowballing into a cash flow issue.

Small business accounting software offers an affordable alternative. Most accounting software comes pre-loaded with a chart of accounts and tax guidelines so you don’t have to be a bookkeeping expert. If you’re a dentist and you own your own practice, proper bookkeeping is essential for your financial health, for staying out of tax trouble, and for fine-tuning your expenses and finances. Here are a few quick tips from Tooth & Coin that can help you keep your books clean and accurate. Outsourcing your bookkeeping will free up your and your practice management team’s time, leaving you to focus on providing an efficient service and exceptional dentistry.

  • This will allow you to know how your practice is doing, which gives you better control over where your practice is heading.
  • Sure, you could use the weekend to maintain your financial records… but you should spend that offline time to build your practice and relax.
  • When you have the full picture of all the financial transactions going in and out of your practice, you’ll know how it is really performing – a busy waiting room doesn’t always tell the whole story.
  • This will help you stay on top of the company’s financial status and limit mix-ups in the accounting process.
  • One of the biggest and most important of those responsibilities is bookkeeping.

This guarantees that the practice financial statements are prepared according to the General Acceptance Accounting Principles, the IRS guidelines, and the dental industry standards. Nothing will cripple a growing dental practice faster than having cash flow trouble. Simple bookkeeping mistakes can cause a ripple effect that result in severe financial problems. However, most dentists are unaware of the proper steps to create and maintain an accurate bookkeeping system that allows them to understand the true financial health of their business. Hiring a dental bookkeeping firm to keep financial records and help you achieve your practice growth goals is a good investment.


There are lots of different cloud-based accounting software suites out there. We’d recommend taking a look at a few, comparing their features and pricing, and picking the one that fits your needs the best. The user accepts the information as is and assumes all responsibility for the use of such information. Our consultation fee is $250 for 40 minutes with a Partner or an experienced Tax Manager.

  • Learn how to do bookkeeping correctly for a dental practice in QuickBooks Online, from start to finish.
  • Here are a few quick tips from Tooth & Coin that can help you keep your books clean and accurate.
  • Regardless of your specialty, the way that you structure your billing schedule matters to your bookkeeping necessities.
  • Without the following documents stored safely in your records, you could face big problems.

The purpose of bookkeeping is to create a record of financial transactions that can be summarized and interpreted for various uses. You can also use the data in these documents to create monthly financial reporting for your company. At the end of a financial period, you’ll need to close your books.

Tips For Dental Bookkeeping – Best Practices For Simpler Finances

Problems that could arise from inferior bookkeeping practices might include unpaid bills, uncollected receivables, tax delinquencies, etc. Regularly reconciling your records is the best way to find accidental errors and other issues. These may be minor, but can build up over time if you’re not tracking and reconciling your expenses, accounts payable, and other financial data regularly.

Dental bookkeeping

Accounting is more specialized, and picks up where bookkeeping leaves off. Accountants interpret, classify, analyze and summarize the financial data. They typically have more advisory positions and offer advice to business owners. Absolutely – but they also can provide a higher level of guidance to dentists as well.

It ensures that your business is profitable and ready to tackle any financial challenges that come your way. Bookkeeping is one of the most important functions for a dental practice. Dental business owners rely on bookkeeping to ensure they are spending their money appropriately. A reliable and competent bookkeeping service is worth its weight in gold, especially a service geared toward the dental industry. Afterall, bookkeeping is a specialized field requiring financial acumen and expertise in organizing and preparing financial records so the numbers make sense and can be easily analyzed and interpreted. If your dental bookkeeping is not done right, you could be making business decisions with poor and unreliable information.

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An accurate, industry-specific COA makes it much easier to keep your books organized. Looked at another way; we are dental accountants who happen to do dental bookkeeping. The answer is to use a an experienced dental accountant to take care of your bookkeeping, who also has knowledge and experience of working in the industry. When selecting a bookkeeping service provider, make sure they use modern software that can seamlessly integrate with your current practice management software. Your monthly financial report gives you an idea of how your dental practice is doing. The profit and loss summary helps you see what money is coming in and going out- and what areas are making and losing the most money.

Benefits of Attending Conferences for Small Business Owners

Regardless of your specialty, the way that you structure your billing schedule matters to your bookkeeping necessities. Are you an in-network provider with a set fee schedule per insurance provider? Or do you have a fee for service schedule that requires careful attention and updating in order to stay competitive? Whether a majority of your patients are paying in cash or through insurance reimbursement, your practice needs effective accounting management in order to effectively separate and reconcile payments. Each specialty requires its own customizable approach to managing finances. Without this, you won’t be able to collect on what you are owed or scale effectively.

Don’t forget that WCG is a full-service dental accounting firm with bookkeeping, payroll, tax return preparation and consultation. Bookkeeping and accounting are two of the most important aspects of any dental practice, and they are tightly integrated. Our bookkeeping services ensure that your critical financial tasks are taken care of correctly in a timely, professional, and cost-effective manner. You’ll have peace of mind knowing that your books are accurate. 3.Not using an industry standard chart of account – The chart of accounts is used to track how money is spent or received, and to prepare the financial reports for the practice.

Check How You Make Financial Decisions

For example, the payroll for your receptionist would be considered an overhead expense. In contrast, the dentists’ and hygienists’ payroll would be considered to be part of the Cost of Sales. Taxes and financial statements aren’t the only areas that could be affected.

That’s why we’ve created this guide to help you select the best dental bookkeeping firm to help grow your practice. Generally speaking, some business owners have a fairly good pulse on where their money is going. On the other hand, business owners and specifically dentists are focused on providing quality services to their patients and the formal financial aspects of the practice are secondary. We, the dentist CPA, provide financial statements and supporting analysis. As your dental practice grows and undergoes changes, consider the level of control and involvement you want in managing your finances. Some dental bookkeepers let you access and review your financial data through self-service platforms.

Cloud-based programs have backups so that you never lose any financial data. Today’s accounting systems also make it easy to integrate transactions, receipts, bills, and other information quickly and easily, cutting down on physical paperwork. Let’s Dental bookkeeping look at the differences between bookkeepers and accountants. A common and costly mistake is to accidentally enter transactions from a previous period, which results in balance adjustments that don’t match the bank balance or financial reports.

This will give you a better sense of how well they can adapt to your specific needs and challenges. The dental bookkeeping firm you hire will be responsible for tracking your cash flows and expenses and possibly managing your payroll too. Therefore, hiring a trustworthy firm with a good reputation is essential.






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